秘書英語

前言

　　“秘書”一詞始于漢朝，可見我國(guó)文秘工作古而有之?，F(xiàn)代社會(huì)中秘書更是各行各業(yè)不可缺少、較為熱門的一種職業(yè)?！　「母镩_放以來，特別是我國(guó)加入WTO之后，秘書或從事文秘工作人員有了國(guó)際工作環(huán)境。他們必須具備一定的英語口語、口譯能力，有廣博的國(guó)際知識(shí)和專業(yè)寫作技巧，才能更好地做好溝通工作?！　∥拿貙I(yè)的學(xué)生屬于非英語專業(yè)的學(xué)生。他們系統(tǒng)、全面地學(xué)習(xí)了文秘專業(yè)的知識(shí)和理論，熟諳文秘工作，但是他們的英語，特別是英語語音和英語聽說水平不夠高。此外，他們還可能缺乏國(guó)際交往中的禮儀知識(shí)、宗教知識(shí)和英語實(shí)用寫作技巧等。這些都會(huì)直接影響他們從事涉外工作的質(zhì)量和效果?！　榇?，本教材從實(shí)際出發(fā)，針對(duì)文秘專業(yè)學(xué)生英語學(xué)習(xí)的薄弱環(huán)節(jié)編寫，旨在為文秘專業(yè)學(xué)生和相關(guān)人員從事外事工作提供必要的知識(shí)和實(shí)際工作場(chǎng)景，使他們熟悉和掌握涉外文秘知識(shí)、技巧和實(shí)際操作過程。　　本教材由理論知識(shí)學(xué)習(xí)和實(shí)際操作兩部分組成。前者包括英語語音知識(shí)、涉外知識(shí)和英語實(shí)用寫作技能，并提供了大量的練習(xí)；第二部分以一個(gè)秘書求職、處理日常工作、接待、擔(dān)任談判口譯、陪外賓旅游參觀購(gòu)物、送行等為主線，提供了一個(gè)秘書所需的必要知識(shí)?！　”窘滩脑诰帉戇^程中，參考和借鑒了國(guó)內(nèi)外出版的許多相關(guān)書籍，并引用了眾多、實(shí)例，在此謹(jǐn)向這些圖書的編者和作者表示衷心的感謝。　　本教材由孫亦麗教授主審，北京聯(lián)合大學(xué)應(yīng)用文理學(xué)院外語系王毅任主編，北京聯(lián)合大學(xué)應(yīng)用文理學(xué)院外語系《秘書英語》編寫組編寫，具體分工如下（以下按姓氏筆劃排列）：　　王-毅：全書設(shè)計(jì)、選材、統(tǒng)稿、整合；外交、語音等部分及第13和第15單元　　劉雪紅：宗教部分及第11單元　　孫翼飛：秘書實(shí)務(wù)部分及第3、第5和第6單元　　張春華：秘書口譯和演講部分及第8、第12和第14單元　　陳建華：秘書寫作部分及第1、第9和第10單元　　都寧：秘書禮儀部分及第2、第4和第7單元　　在編寫《秘書英語》過程中，我們得到了北京大學(xué)外國(guó)語學(xué)院英語系劉樹森教授、美國(guó)專家Iris Maurer博士、河北大學(xué)政法學(xué)院黃云明教授的熱心幫助，得到了北京聯(lián)合大學(xué)應(yīng)用文理學(xué)院外語系領(lǐng)導(dǎo)和同志們的關(guān)心和支持，謹(jǐn)在此表示衷心感謝?！　∮捎谖覀兙帉懡M水平有限，各種疏漏在所難免，懇請(qǐng)廣大師生在使用后，不吝賜教，使該教材不斷修正、補(bǔ)充，日臻完善。

內(nèi)容概要

　　《秘書英語》根據(jù)涉外秘書的工作性質(zhì)和工作范圍，從理論知識(shí)學(xué)習(xí)和實(shí)際操作兩個(gè)方面進(jìn)行了設(shè)計(jì)和編寫。前者包括一定的英語語音知識(shí)、國(guó)際交往知識(shí)、國(guó)際貿(mào)易知識(shí)、辦公室日常業(yè)務(wù)知識(shí)和實(shí)用寫作技能；后者是秘書在不同涉外工作中的情景對(duì)話。

書籍目錄

Unit 1 How Does One Become a Secretary?Section 1 Being InterviewedSection 2 Preparing an InterviewSection 3 Writing a Letter of Application and ResumeSection 4 Getting Some Knowledge of a SecretaryUnit 2 How Does a Secretary Work at the Office?Section 1 Meeting the Office StaffSection 2 Getting Along Well with One s Boss and ColleaguesSection 3 Getting Some Knowledge of English Letters (1)Section 4 Getting Some Knowledge of Business Etiquette (1)Unit 3 How Does a Secretary Manage His/Her Office Efficiently?Section 1 Bringing Order to the OfficeSection 2 Keeping Your Office GreenSection 3 Organizing Your OfficeSection 4 Managing Records EffectivelyUnit 4 How Does a Secretary Receive Visitors?Section 1 Dealing with VisitorsSection 2 Being Courteous and EfficientSection 3 Get Some Knowledge of English Letters (2)Section 4 Get Some Knowledge of Business Etiquette (2)Unit 5 How Does a Secretary Handle Phone Calls?Section 1 Making and Answering Phone CallsSection 2 Telephoning EffectivelySection 3 Writing a Letter of IntroductionSection 4 Being Diplomatic (1)Unit 6 How Does a Secretary File Effectively?Section 1 Doing FilingSection 2 Filing EffectivelySection 3 Writing a Letter of CongratulationsSection 4 Being Diplomatic (2)Unit 7 How Does a Secretary Deal with Meetings?Section | Taking Minutes at a MeetingSection 2 Learning How to Take MinutesSection 3 Writing a Letter of Invitation (1)Section 4 Preparing a MeetingUnit 8 How Does a Secretary Host Visitors from Abroad?Section 1 Hosting American VisitorsSection 2 Being Dignified and GraciousSection 3 Writing a Letter of Invitation (2)Section 4 Getting to Know Christianity (l)Unit 9 How Does a Secretary Deal with Speeches ?Section 1 Interpreting at a BanquetSection 2 Learning SpeechesSection 3 Writing Ceremonial Speeches (1)Section 4 Getting to Know Christianity (2)Unit 10 How Does a Secretary Make Arrangements for Business?Section 1 Making an ItinerarySection 2 Planning EffectivelySection 3 Writing Ceremonial Speeches (2)Section 4 Getting to Know Islam (l)Unit 11 How Does a Secretary Make Reservations?Section | Booking Airline TicketsSection 2 Booking EffectivelySection 3 Writing MemosSection 4 Getting to Know Islam (2)Unit 12 How Does a Secretary Become an Efficient Guide ?Section 1 Visiting the Great WallSection 2 Being a Good GuideSection 3 Learning How to Make an AgendaSection 4 Getting to Know BuddhismUnit 13 How Does a Secretary Become a LearnedInternational Business Person?Section 1 Talking about International TradeSection 2 Getting to Know What is INCOTERMSSection 3 Learning How to Get Paid in International TradeSection 4 Getting to Know Import and Export DocumentationUnit 14 How Does a Secretary Interpret During Negotiations?Section 1 Acting as an Interpreter in NegotiationsSection 2 Interpreting EffectivelySection 3 Writing a Letter of CondolenceSection 4 Speaking English with Correct Pronunciation and Intonation (1)Unit 15 How Does a Secretary Deal with a Business Contract?Section 1 Talking about a Contract DraftSection 2 Getting Some Knowledge of a Business ContractSection 3 Learning How to Draft a Business ContractSection 4 Speaking English with Correct Pronunciation and Intonation (2)Unit 16 How Does a Secretary Guide the Guests to Go Shopping in China?Section 1 Making PurchasesSection 2 Being Jack ofAll Trades and Master ofNoneSection 3 Writing a Letter of Thanks(1)Section 4 Being a Calligrapher ofEnglish HandwritingUnit 17 How Does a Secretary Say Goodbye Impressively?Section 1 Seeing Guests offattheAirportSection 2 Saying Goodbye ImpressivelySection 3 Writing a Letter of Thanks(2)Section 4 GettingMoreInformation aboutBeing a Secretary附錄一 英語單元音和雙元音對(duì)照表附錄二 名言、古訓(xùn)附錄三 常用縮略詞對(duì)照表附錄四 劍橋國(guó)際考試·劍橋秘書技能執(zhí)業(yè)證書·溝通和項(xiàng)目管理(2級(jí))(1999年考試樣卷)附錄五 劍橋國(guó)際考試·劍橋秘書技能執(zhí)業(yè)證書·辦公室管理(2級(jí))(1999年考試樣卷)主要參考書目

章節(jié)摘錄

　　I Study the passage and imitate the recording of it in the disc attached to the book.　　The term secretary comes from the Latin word secreterius, meaning "confidential employee".Today, a secretary is still an employee who is privy to confidential information. In that respect, the jobhas not changed.　　As The Oxford English Dictionary states, a secretary is one who is entrusted with private orsecret matters and one who is employed to conduct correspondence, to keep records, and usuallyto transact various other business, for another person or for a society, corporation, or public body.American Professional Secretaries International （APSI） defines a secretary as an executive assistantwho possesses a mastery of office skills, demonstrates the ability to assume responsibility withoutdirect supervision, exercises initiative and judgment, and makes decisions within the scope of assignedauthority.　　Accordingly, a secretary usually does almost everything in the office, such as: typing,keyboarding; transcribing; processing mail; telephoning;scheduling appointments; greeting visitors; composing andediting documents; researching and coordinating meetings,conferences, and teleconferences; making travel arrangements;handling reprography; and organizing time and work. Theseform the daily office routine for a secretary. In modem societythe secretary is an important member of the management team,responsible not only for carrying out the executives wishes butalso for helping to maintain a well-organized and efficient office.In other words, a secretary entering the work force faces manypossible job situations. Therefore only those who have receivedspecialized professional training will survive in a world wherethe methods of handling information are complex.　　Technically, according to the survey by APSI in 1981, the titles of secretaries can be classifiedinto five categories: Administrative Assistant, Administrative Secretary, Executive Secretary,Secretary, and Secretary-Receptionist. Each has its techniques and qualifications, but they all musthave: secretarial skills, organizational ability, administrative ability, good communication skills, andself motivational skills before they serve as a professional secretary.

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